DegreeWorks - FAQ

What is DegreeWorks?
DegreeWorks is a comprehensive, easy-to-use, web-based academic advising and degree audit tool that helps students and their Professional Advisors successfully navigate curriculum requirements.

What is an audit/worksheet?
A DegreeWorks audit is a review of past, current, and "planned" coursework that provides information on completed and outstanding requirements necessary to complete a degree/major.

Can I access DegreeWorks on any computer?
Yes. Access to DegreeWorks is through the Web. Anywhere you can log in to JagNet will allow you access to DegreeWorks.

Is my information confidential?
Yes. Like other processes you use through JagNet, DegreeWorks is accessed through your secure log in. Remember that your Professional Advisor, Guided Pathway Specialists, faculty, and selected staff will be able to view the information contained in DegreeWorks.

Who has the ability to access DegreeWorks?
Currently, DegreeWorks is available to all degree-seeking undergraduate students. Professional Advisors, Guided Pathway Specialists, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.

How current will my information be in DegreeWorks?
The information in DegreeWorks is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks tomorrow. If you still do not see the changes, contact the Advising Office for a refresh/process new.

Can I register for classes in DegreeWorks?
No. DegreeWorks is a snapshot of courses in-progress, planned, and in academic history. Registration will continue to be handled through the Self-Services Registration portal on JagNet.

Can I see how many classes I have left to fulfill my requirements?
Yes. DegreeWorks is laid out in block format displaying the desired Level, Academic Year (Catalog Year), Program and Major requirements information. Look for unchecked boxes to identify requirements that you still need to complete.

Will I be able to plan for future courses?
Yes. See the Plans section for information or meet with your Professional Advisor, Guided Pathway Specialist, or Faculty Advisor to be given a list of recommended courses each term.

Are my grades visible in DegreeWorks?
Yes. Once grades have been processed at the end of the semester, they are viewable in DegreeWorks; however, though grades are viewable in JagNet once posted by an instructor, final grades are not available in DegreeWorks until after the final grading period for the College has ended. Courses in progress are listed with a "REG" grade.

Can I see a list of all of the classes I've taken?
Yes. On the Worksheet tab, click on the Class History link for a printable list of courses taken at South Texas College as well as transfer courses. This is not considered an Official Academic Record. For an Official Transcript, please contact the Office of Admissions and Records for assistance.

What do I do if I believe my academic information is incorrect?
You should consult your Professional Advisor or the Office of Admissions and Records for a review of your audit/worksheet.

Why isn't my information up-to-date?
There could be several reasons. One is that DegreeWorks may not have refreshed since a change was made. Second, there could be some paperwork that needs to be completed. For example, if you have completed transfer courses, it is possible that the college has not received an official transcript or the coursework is pending departmental review. Check with the Office of Admissions and Records if your transcript or audit/worksheet does not reflect transfer work you have completed.

How can I update information?
You cannot update personal or course information in DegreeWorks. Please consult your Professional Advisor or the Office of Admissions and Records for assistance.

Using the Audit/Worksheet
Your audit will display the courses you've taken or are registered for and will show you any, Major, Program, Desired Level, Academic Year (Catalog Year) requirements that are being met by the courses you've taken or that may be met upon satisfactory completion of courses in progress.

Will I be able to view my entire course history?
DegreeWorks uses the information that is current on your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. Keep in mind any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit/worksheet.

If I think my audit/worksheet is incorrect, whom do I contact?
Your Professional Advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will refer you to the Office of Admissions and Records or respective department for assistance.

Where can I find my major Grade Point Average (GPA)?
Your major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the major block requirements of your audit/worksheet. Additionally, depending upon your academic division, the major GPA may also include courses that potentially could have been used within the major block but were not needed to fulfill specific requirements.

How do I know what classes I need to take?
Your audit/worksheet will outline for you courses still needed to meet degree and major requirements within each specific block. You may then use this information to discuss your plan with your Professional Advisor.

Why isn't there a check mark next to a requirement I've already completed?
Your Professional Advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will refer you to the Office of Admissions and Records or respective department for assistance.

My record shows that my major is still undeclared but I have declared a major. Why doesn't my major show?
Check with the Office of Admissions and Records to verify the major or to fill out a Change of Information form if necessary.

Why isn't my transfer work meeting a requirement?
There could be various reasons. First, the course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study. Second, all requirements have been met and this course is simply not needed. For questions or concerns regarding transfer credit or the evaluation of credit from other colleges/universities, please contact the Office of Admissions and Records for assistance.

If I withdraw from a class, will that be reflected in my audit/worksheet?
Courses from which you have withdrawn will appear in the Courses not Successfully Completed/Repeated block on your audit/worksheet.

My advisor told me that a course I took could possibly be substituted for a requirement. Why doesn't this information appear in my audit/worksheet?
You should contact your Professional Advisor to resolve any substitution issue. Any waivers, substitutions, or exceptions for major requirements must be communicated to the Office of Admissions and Records by your
Guided Pathway Specialist or by the appropriate  department chair of your major.

If all of the boxes are checked, does that mean I'm graduating?
Not necessarily. If you have applied to graduate, your academic division will perform a preliminary audit of your coursework prior to the add/drop period of your final semester and a final audit after all final grades have been submitted to determine if you are eligible to graduate.

What is the Plans feature?
The Plans feature is a tool for Professional Advisors to arrange course requirements into future semester blocks. You and your advisor may find this helpful as you forecast your academic career. It is recommended that you meet with a professional advisor each term to create an active plan to keep your progression towards graduation up-to-date. 

Will putting courses in my plan change the way my audit/worksheet looks?
No. Nothing entered on the Plans section will affect your actual audit. You can, however, see how the courses selected in your plan will apply to your audit by clicking on the “Audit” link above the Plan created for you.

Will my Professional Advisor be able to see my plan(s)?
Yes. Your advisor can see your plan(s) and participate with you in the planning process. There is a Notes feature, as well, for your advisor to keep additional information such as testing, scores, topics discussed, etc.
Once a plan is made, the Professional Advisor will lock your plan after discussing it with you. Once your plan is locked, you will need to return to your advisor to make any additional changes. Students do not have access to make edits/changes to locked plans created by a Professional Advisor, Guided Pathway Specialist, or Faculty Advisor. The locked feature DOES NOT prevent registration; it solely does not allow students to make edits to the plan created by the STC school official.

If I put a course in my planner, am I automatically registered for that course in that future semester?
No. Your planner is for planning purposes only. You will register through the Self-Service registration portal on JagNet during the open registration period each term.

Is the course I planned guaranteed for that future semester?
No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course you had planned is not being offered, you should identify an alternative course and move the original course, if still needed, to a future term.

Can I print my plan?
Yes. There is a printer icon button at the top of the plan.

What is the What If feature?
The What If function allows you to hypothetically change your major. The What If audit will show you what coursework is required for the new major, what courses you have taken that satisfy requirements, and what courses are still left for you to take.

If I use the What If feature does this mean that I have changed my major?
No. The What If function is for information purposes only. You will see the header What If Audit displayed at the top of the audit whenever an audit is run on a What If scenario. To officially change your major, you will need to contact the Office of Admissions and Records and submit a Change of Information form.

I'm thinking of changing my major. Will I be able to see how my current classes fit into my What If major?
Yes. The What If function will perform an audit based on the hypothetical major and will show how your completed, current, and planned coursework meets the requirements of the hypothetical major.

Can my Professional Advisor see my What If scenario?
Since What If scenarios are not stored on DegreeWorks, your advisor can only see your results if the two of you work through a What If scenario together.

Can I save a What If scenario?
No. What If plans are not saved on DegreeWorks. You would need to run a new What If scenario next time you log in to see it again.

Can I print a What If scenario?
Yes. If you would like to share it with your advisor at a later date or advising session.

If I like what I see in a What If scenario, how do I initiate the changes?
Consult with your Professional Advisor or the Office of Admissions and Records.

What does the Term Calculator show?
The Term Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned units and GPA and placing your in-progress courses in the table (this all will default in for you) along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.

Is this calculated GPA guaranteed?
No. This is an estimate only.

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