DegreeWorks - FAQ

What is DegreeWorks?
DegreeWorks is a comprehensive, easy-to-use, web-based academic advising and degree audit tool that helps students and their advisors successfully navigate curriculum requirements.

What is an audit?
A DegreeWorks audit is a review of past, current and "planned" coursework that provides information on completed and outstanding requirements necessary to complete a degree/major/minor/concentration.

Can I access DegreeWorks on any computer?
Yes. Access to DegreeWorks is through the Web. Anywhere you can log in to JagNet will allow you access to DegreeWorks.

Is my information confidential?
Yes. Like other processes you use through JagNet, DegreeWorks is accessed through your secure log in. Remember that your advisor, faculty, and selected staff will be able to view the information contained in DegreeWorks.

Who has the ability to access DegreeWorks?
Currently, DegreeWorks is available to all degree-seeking undergraduate students. Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.

How current will my information be in DegreeWorks?
The information in DegreeWorks is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks tomorrow.

Can I register for classes in DegreeWorks?
No. DegreeWorks is a snapshot of courses in-progress, planned, and in academic history. Registration will continue to be handled through the Student Services channel of JagNet.

Can I see how many classes I have left to fulfill my requirements?
Yes. DegreeWorks is laid out in block format displaying the desired Level, Academic Year (Catalog Year), Program and Major requirements information. Look for unchecked boxes to identify requirements that you still need to complete.

Will I be able to plan for future courses?
Yes. See the Planner section for information.

Are my grades visible in DegreeWorks?
Yes. Once grades have been processed at the end of the semester, they are viewable in DegreeWorks following the nightly refresh; however, though grades are viewable in JagNet once posted by an instructor, final grades are not available in DegreeWorks until after the final grading period for the College has ended. Courses in-progress are listed with an "REG" grade.

Can I see a list of all of the classes I've taken?
Yes. On the Worksheet tab, click on the Class History link for a printable list of courses taken at South Texas College as well as transfer courses.

What do I do if I believe my academic information is incorrect?
You should consult your Academic Advisor or the Office of Admissions for a review of your audit.

Why isn't my information up-to-date?
There could be several reasons. One is that DegreeWorks may not have refreshed since a change was made (the information is refreshed nightly). Second, there could be some paperwork that needs to be completed. For example, if you have completed transfer courses, it is possible that the college has not received an official transcript or the coursework is pending departmental review. Check with the Office of Admissions if your transcript or audit does not reflect transfer work you have completed.

How can I update information?
You cannot update course information in DegreeWorks. Please consult your Academic Advisor or the Office of Admissions.

Using the Audit
Your audit will display the courses you've taken or are registered for and will show you any, Major, Program, Desired Level, Academic Year (Catalog Year) requirements that are being met by the courses you've taken or that may be met upon satisfactory completion of courses in progress.

Will I be able to view my entire course history?
DegreeWorks uses the information that is current for your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. (Data is refreshed nightly.) Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.

If I think my audit is incorrect, whom do I contact?
Your Academic Advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact the Office of Admissions for assistance.

Where can I find my major GPA?
Your major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the major block requirements of your audit. Additionally, depending upon your college, the major GPA may also include courses that potentially could have been used within the major block but were not needed to fulfill specific requirements.

How do I know what classes I need to take?
Your audit will outline for you courses still needed to meet degree and major requirements within each specific block. You may then use this information to discuss your plan with your Academic Advisor.

Why isn't there a check mark next to a requirement I've already completed?
Your Academic Advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact the Office of Admissions for assistance.

My record shows that my major is still undeclared but I have declared a major. Why doesn't my major show?
Check with the Office of Admissions to verify the major.

Where can I see my audit for my second degree?
If the second degree is in a different division and degree, you can access your second degree audit by using the Degree drop down menu at the top of the screen. If the second degree is the same division and same type of degree, both will show on the same audit.

Why isn't my transfer work meeting a requirement?
There could be two reasons. First, the course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study. Second, all requirements have been met and this course is simply not needed.

If I withdraw from a class, will that be reflected in my audit?
Courses from which you have withdrawn will appear in the Insufficient Due to Grades and/or Repeats block on your audit.

My advisor told me that a course I took would be substituted for a requirement. Why doesn't this information appear in my audit?
You should contact your advisor to resolve any substitution issue. Any waivers, substitutions, or exceptions for major requirements must be communicated to the Office of Admissions of your college by the appropriate department chair.

If all of the boxes are checked, does that mean I'm graduating?
Not necessarily. If you have applied to graduate, your academic division will perform a preliminary audit of your coursework prior to the add/drop period of your final semester and a final audit after all final grades have been submitted to determine if you are eligible to graduate. Missing requirements will be communicated to you by your academic division.

What is the Planner feature?
The Planner is a tool for you to arrange course requirements into future semester blocks. You and your advisor may find this helpful as you forecast your academic career. It is recommended that you create an active plan with your Advisor and keep it up-to-date, as this information may be used by college administrators to determine the demand for various courses each term.

Will putting courses in my planner change the way my audit looks?
No. Nothing entered on the Planner will affect your actual audit. You can, however, see how the courses you have entered in your planner will apply in your audit by checking the boxes next to the semester blocks that you wish to include (check all of the boxes to see how your audit will look if you complete your entire plan) and then clicking on Process New. In the audit on the left-hand side of the screen, you will see how the planned courses applied to the various Major or Program requirements.

Will my advisor be able to see my plan(s)?
Yes. Your advisor can see your plan(s) and participate with you in the planning process. There is a Notes feature, as well, for your advisor to keep additional information. Depending upon your college, your advisor may choose to lock your plan after discussing it with you. Once your plan is locked, you will need to return to your advisor to make any additional changes.

If I put a course in my planner, am I automatically registered for that course in that future semester?
No. Your planner is for planning purposes only. You will register through the Student Services channel of JagNet during your assigned registration time slot.

Is the course I planned guaranteed for that future semester?
No. Your planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course you had planned is not being offered, you should identify an alternative course and move the original course, if still needed, to a future term.

Can I print my plan?
Yes. There is a PDF print button at the top of the planner.

What is the What If feature?
The What If function allows you to hypothetically change your major. The What If audit will show you what coursework is required for the new major, what courses you have taken that satisfy requirements, and what courses are still left for you to take.

If I use the What If feature does this mean that I have changed my major?
No. The What If function is for information purposes only. You will see the header What If Audit displayed at the top of the audit whenever an audit is run on a What If scenario.

I'm thinking of changing my major. Will I be able to see how my current classes fit into my What If major/minor/concentration?
Yes. The What If function will perform an audit based on the hypothetical major and will show how your completed, current, and planned coursework meets the requirements of the hypothetical major.

Can my advisor see my What If scenario?
Since What If scenarios are not stored on DegreeWorks, your advisor can only see your results if the two of you work through a What If scenario together.

Can I save a What If scenario?
No. What If plans are not saved on DegreeWorks. You would need to run a new What If scenario next time you log in to see it again.

Can I print a What If scenario?
Yes. If you want to share it with your advisor at a later date, you should print your What If scenario.

If I like what I see in a What If scenario, how do I initiate the changes?
Consult with your Academic Advisor or the Office of Admissions.

What does the Term Calculator show?
The Term Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned units and GPA and placing your in-progress courses in the table (this all will default in for you) along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.

Is this calculated GPA guaranteed?
No. This is an estimate only.

Why can't I select a grade of "P"?
"P" grades do not count in your GPA. Remove courses for which you expect to receive a "P" from your course list before calculating GPA.

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